The Emergency Preparedness Coordinator (EPC) and Key Management Contact (KMC) program is a university-wide initiative, designed to help each department or school prepare to respond to emergencies on campus. Department managers should designate an EPC and KMC, who will attend trainings on how to assist with immediate response actions during an emergency.

EPC responsibilities

EPCs are designated individuals who serve as key preparedness liaisons between their department/school and the Emergency Management Department. This is an assigned role supported by training and tools to enhance life safety and emergency awareness across the campus.

  • Act as a point of contact for emergency preparedness within your department.
  • Support fire drills, evacuations, and other preparedness exercises.
  • Share basic life safety information with your team.
  • Complete introductory training and participate in annual refreshers.. View most recent training material here.

EPC Toolkit

Emergency Guide | EPC Program Guide | EPC Program Flyer
Remote EPC Guidelines | Fire safety checklist | Office Emergency Plan | Clinic Emergency Plan

KMC responsibilities

A KMC is a voluntary, self-subscribed contact who opts in to receive critical incident notifications—such as flooding, power outages, or active threats—related to a specific building. KMCs help extend situational awareness during emergencies but are not required to respond or take specific actions.

  • Receive real-time emergency alerts by phone or text when an incident impacts your building.
  • Share relevant information with others in your work area, as appropriate.
  • You can manage your KMC status anytime through Workday under your personal profile settings.

Designate EPC or KMC in Service Now

Department Managers can select an Emergency Preparedness Coordinator for their department. The department’s payroll representative can follow these steps submit a request in Service Now to designate that person as an EPC.

  1. Go to Workday Service Now.
  2. Search “Security”.
  3. Click on “Workday – Security Request”.
  4. Select type of request (new worker, existing worker or multiple workers).
  5. Add employee name and effective date.
  6. Under ‘Security group(s) to add’, select ‘Emergency Prep Coordinator’ or ‘Key Management Contact’ as applicable.
  7. Click ‘Order Now’.